Check In Form Procedures

All teams must pre-print their barcoded Check-In Form, fill out the Verification information at the bottom of the page and bring it to Check In on the evening prior to the tournament. Click here for an example of the form.

No hand written changes on the Check In Form will be accepted.

Here are the instructions for a Club Director printing out the barcoded Check In Form: (if you are a coach and trying to print out the Check In Form, the instructions are at the bottom of this page.)

1. Log onto Signuptoplay.com. You must be the Club Director to do this.
2. Select "Enter Event" from the left menu.
3. Click on Mizuno Northern Lights Qualifier, then click on your team. You will see your roster. Make sure that all the information is correct, especially that all players are on the roster, and that ALL PLAYERS and STAFF have USAV NUMBERS.
4. If information is incorrect or missing, you must go into your Master Roster, correct the information and REBUILD your roster for Northern Lights...see the section below on Adding Players to your Roster.
5. When you have corrected or added all the roster information, click on the button at the top of the page that says "Check-in-Form". A new window will pop up. (This button may not be available until 10 days prior to event.)
6. On the menu on the top of this new page, select File, then Print. (Be sure you have set the margins in the Page Setup for .25 all the way around, or some information may not print.) Be sure that all players and staff have USAV numbers listed. No USAV numbers means NO PLAY and NO Check In.
7. Fill in the hotel and and contact information requested at the bottom of the page. It is Extremely important that you fill this section in. No contact info means we can't contact you in the event of a change.
8. Sign the form. Bring this form with you or give it to the person who is checking the team in.

Your Check In form must be the one with a barcode on the top that is generated when you click on the "Check-in-Form" button. We will not accept a screen print of your roster. You must have the Bar Coded Check-in-Form.

Submitting False Information

We need to advise everyone that there could be severe penalties for submitting incomplete or incorrect information. All players participating must be on the roster. For teams that win a bid, the complete roster is frozen, regardless of whether a listed player actually played in the tournament. See the Qualifier Manual for complete details of the frozen roster rule.

Impact or CAP Certified Coaches

All coaches listed on the roster must be either Impact or CAP certified. This must be shown on your signuptoplay.com roster and verified by your Region Office. There is no Impact clinic being offered at this Qualifier. A team without a Impact or CAP certified coach is not eligible to play.

Rebuilding Your Roster

Please be aware that in signuptoplay.com your team has 2 distinct rosters. One roster is the "default" roster and is the one you created before you entered a tournament. Once you entered a tournament, a "tournament" roster was created for that team. If you make a change to your "default" roster, it does NOT automatically show up in your tournament roster. A complete explanation of this is found in signuptoplay.com, click on "Teams", click on the "?".

To make your changes appear in your tournament roster (and in our publications) you need to "Rebuild" the tournament roster. Here is a brief set of instructions on how to do this.

1. Log into Signuptoplay.com, click on "Teams", select your team to display the default roster.
2. If you want to change your default roster, do so by adding or deleting players and then clicking on "save". You may also at that time in the middle of the page select which tournament rosters you wish to rebuild.
3. If you have no changes to make simply Click on "Enter Events", click on the team in the tournament that you would like to rebuild the tournament roster for.
4. Click on the "Rebuild" button at the top of the screen.
5. Scroll down and review your rebuilt roster to make sure it is what you want. At this point you may also add or delete players on your Northern Lights Qualifier tournament roster, leaving your default roster unchanged.

Adding Players to your Roster

To add someone to your roster:

1. Log onto Signuptoplay.com. You must be the Club Director to do this.
2. Click on "Players" on the left, and add a new player to your player database. Be sure to save it.
3. Click on "Teams" on the left, select the appropriate team, click on players at the top, add the new player. This now puts the new player on your Default Roster, but not on your tournament roster.
4. Click on Enter Events, select the team in the NLQ that you want to add your player to. If you want your tournament team to be exactly the same as your default roster, click on "Rebuild Roster". If you have already made changes to your tournament team and it is not equal to your default roster, click on "Players" and add the new player.
5. Follow the same above procedure for your staff.
6. Follow the procedure above for "Check In".

Adding players to your roster must be done before you print out your barcoded Check In Form. No handwritten roster additions will be accepted.

Instructions for a Coach trying to print the barcoded Check In Form

The process for a coach who is not the club director is slightly different. Coaches who have been given access to their team by the Club Director can print out the form. A coach is not able to change the roster, only the Club Director can.

1. Log onto Signuptoplay.com.
2. Select "Teams" from the left menu.
3. Click on your team. You will see your master roster.
4. Click on the button at the top of the page that says "Events". Locate the event your team is entered in and click on that event.
5. Your Tournament Roster will appear. This is the roster that must be correct. Make sure that all the information is correct, especially that all players are on the roster, and that ALL PLAYERS and STAFF have USAV NUMBERS. If it is not correct, the Club Director is the only person who can change it and rebuild your tournament roster.
6. If all is correct, click on the button at the top labeled "Check In Form". It will bring up the Check in Form with a barcode at the top. Print this page.
7. Fill in the hotel and and contact information requested at the bottom of the page. It is Extremely important that you fill this section in. No contact info means we can't contact you in the event of a change.
8. Sign the form. Bring this form with you or give it to the person who is checking the team in.