Check In Form Procedures

Starting 7 days prior to the tournament, any person designated as a coach or club director in signuptoplay.com can print their check-in roster, fill out the Verification information at the bottom of the page and bring it to us.

In order to check in each team must print out the Bar Coded Check In form from signuptoplay.com and bring it with them. The Check In form will have a barcode at the top, this is required for the check in process. If your form does not have a barcode in the top right corner, you have not printed the correct form.

No hand written changes on the roster will be accepted. All players and coaches must have USAV numbers. "In Process" is not acceptable.

Here are the instructions if you are Club Director:

1. Log onto Signuptoplay.com.
2. Select "Enter Event" from the left menu.
3. Click on President's Day Classic, then click on your team. You will see your roster. Make sure that all the information is correct, especially that all players are on the roster, and that ALL PLAYERS and STAFF have USAV NUMBERS.
4. If information is incorrect or missing, you must go into your Master Roster, correct the information and REBUILD your roster for President's Day Classic...see the section below on Adding Players to your Roster. Only Club Directors can change a roster, coaches are not granted that ability.
5. When the Club director has corrected or added all the roster information, click on the white button at the top of the page that says "Check-in-Form". A new window will pop up. (This button may not be visible/active until 7 days prior to the tournament.)
6. On the menu on the top of this new page, select File, then Print. (Be sure you have set the margins in the Page Setup for .25 all the way around, or some information may not print.) Be sure that all players and staff have USAV numbers listed. No USAV numbers means NO PLAY.
7. Fill in the hotel and and contact information requested at the bottom of the page. It is Extremely important that you fill this section in. No contact info means we can't contact you in the event of a change.
8. Sign the form. Bring this form with you or give it to the person who is checking the team in.

Here are the instructions if you are not the club director but are a coach:

1. Log onto Signuptoplay.com.
2. Select "Teams" from the left menu.
3. Click on your team.
4. If your roster is complete and correct, click on the button at the top labeled "Events".
5. A new window will pop up, click on the President's Day Classic Tournament.
6. Your tournament roster will show up. If your roster is not correct you will need to have your Club Director log into signuptoplay.com and correct it. Make sure you have all players listed and USAV numbers for everyone. If all is correct click on the button at the top that labeled "Check-in Form". The form with a barcode on the top should show up.
7. On the menu on the top of this new page, select File, then Print. (Be sure you have set the margins in the Page Setup for .25 all the way around, or some information may not print.) Be sure that all players and staff have USAV numbers listed. No USAV numbers means NO PLAY.
8. Fill in the hotel and and contact information requested at the bottom of the page. It is Extremely important that you fill this section in. No contact info means we can't contact you in the event of a change.
9. Sign the form. Bring this form with you or give it to the person who is checking the team in.

Submitting False Information

We need to advise everyone that there could be severe penalties for submitting incomplete or incorrect information. All players participating must be on the roster.

Adding Players to your Roster or Rebuilding your Tournament Roster

To add someone to your roster before check-in at the tournament:

1. Log onto Signuptoplay.com. You must be the Club Director to change a roster.
2. Click on "Players" on the left, and add a new player to your player database. Be sure to save it.
3. Click on "Teams" on the left, select the appropriate team, click on "Players" at the top, it will show you the current players in your default roster and at the bottom available players that may be added. Check the players that you want to add or delete from your default roster.
4. In the center section of the page under the heading "Currently Entered Events" click on the events that you want to copy your default roster to that tournament roster. Then click "Update Roster" at the top of the page.
5. Follow the same above procedure for your staff.
6. Follow the procedure above for printing out your checkin form.

To Rebuild a Tournament Roster:

If you have entered all of your players into your default roster, but your tournament roster is still empty (the barcoded check-in sheet has no team members), you will need to Rebuild your tournament roster. Only Club Directors may do this:

1. Click on "Enter Events" and select the tournament your team is entered in.
2. Check the Rebuild box in front of the correct team.
3. Click on the "Rebuild Roster" button at the top of the screen.