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  USAV National Qualifier
   

Dates for 2015

April 17-19, 2015
Friday-Sunday
12 American, 12 National, 13 American, 13 Open, 14 American, 14 USA, 14 Open, 15 American, 15 USA, 15 Open

April 24-26, 2015
Friday-Sunday
16 American, 16 USA, 16 Open, 17 American, 17 USA, 17 Open, 18 American, 18 USA, 18 Open

 


Our Hotel Loyalty Rewards Program

Your Club/team could be eligible to Pre-Book in the highest demand hotels, and also receive free hotel rooms!

For complete information on how to get in on this great deal, visit our Loyal Customer Rewards Program page.

For teams particpating in our Loyal Customer Rewards Program applications will be accepted from October 28- October 31.

Hotel reservations for teams not participating in the Loyal Customer Rewards Program will open on November 11. Please be advised that before you will be able to make hotel reservations you must be registered for the touranment and your entry fee received by our office.

Hotel Reservations for Week 1.

Hotel Reservations for Week 2.

For other general information on our hotels, visit our hotel page.


Looking for places to eat and things to do in downtown Minneapolis, check out the Northern Lights Qualifier Meet Minneapolis webpage.

PINK OUT on Saturday April 18 & Saturday April 25, on our Dig Pink Days in recognition of the Breast Cancer awareness programs.

CrossCourt Images is now accepting reservations for photographing your team. Visit CrossCourt Images at http://www.crosscourtimages.com/ to make your reservation.

List of colleges that recruited this event in 2014


 

This document contains a summary of the information you will need to know to enter the Northern Lights Qualifier. A complete set of rules and procedures governing all qualifiers are found on the USAV site in the Qualifier Manual. All coaches are responsible for the information contained in both this document and the Qualifier Manual.

Registration Process & Deadline

To enter the Northern Lights Qualifier:

  1. Read this entire information page.
  2. Go to the website signuptoplay.com and complete your on-line registration. (More specific details on how to do this are shown below in the section titled "On Line Registration".)
  3. Either "Pay On-line" or mail us the entry form and a check (see below for further details).
  4. Register for your hotel rooms in an approved tournament hotel. Note: before you will be permitted to reserve hotel rooms you must be registered for the tournament and we must have received the full entry fee.
  5. Submit your results for the seeding of the tournament using the directions found on our Submitting Competition Results page.

All registration will take place via the Internet. The registration deadline for us receiving the Application for Entry, the entry fee, and meeting the Stay to Play requirement (see below) is Feb 24, 2015 by 3:00 PM CST for both weekends. All entries received after this date/time will be considered on a space available basis.

Northern Lights is using the Stay and Play Policy. Click here to view this policy.

USA/American and Open Divisions

For 2015 the Divisions remain the same. Open, USA, and American.

The Open Division is for those teams wishing to qualify for the Open Division at Nationals. The USA/American Divisions are for those teams wishing to qualify for the USA and/or American Division at Nationals and for those teams not wishing to attend Nationals.

Open is the higher and more competitive division.

USA is the 2nd highest level at the Qualifiers.

New teams who have never competed before at the National Championships should select the American Division. For further information on the USA and American Divisions, read the Qualifier Manual or contact your Regional Commissioner.

The 12's will have two divisions at all National Qualifiers provided they each have a minimum of 8 teams. They are 12 National and 12 American. If there are less than 8 teams in either division they will be combined into only a 12 National Division.   There is no 12 USA Division at the National Qualifiers or at the JNC's.

Bid Allocations - Open Divisions - THIS MAY CHANGE FOR 2015, contact Tom Pingel at USAV for complete info

The number of bids to Nationals for any of the Open Divisions is dependent on the number of teams in that division. This year in the Open Division bids will trickle down as specified in the Qualifier Manual. The table below shows the bid allocations for each of the Open age divisions based on the number of teams entered in that division.

# Teams
Entered
Number of Bids by Age Division
18 Open 17 Open 16 Open 15 Open 14 Open 13 Open
less than 8 0 0 0 0 0 0
8 - 15 1 1 1 1 1 1
16 - 23
2
2
2
2
2
2
24 - 48 3 3 3 3 3 2

Bid Allocations - USA Divisions - THIS MAY CHANGE FOR 2015, contact Tom Pingel at USAV for complete info

The number of bids to Nationals for any of the USA Divisions is dependent on the number of teams in that division. USA Division bids will trickle down as specified in the Qualifier Manual. The table below shows the bid allocations for each of the USA age divisions based on the number of teams entered in that division. These numbers may increase after re-allocation.

# Teams
Entered
Number of Bids by Age Division
18 USA 17 USA 16 USA 15 USA 14 USA
less than 8 0 0 0 0 0
8 - 23 1 1 1 1 1
24 - 128
2
2
2
2
2

Bid Allocations - American Divisions (& 12 National) - THIS MAY CHANGE FOR 2015, contact Tom Pingel at USAV for complete info

The number of bids to Nationals for any of the American Divisions is dependent on the number of teams in that division. American Division bids will trickle down as specified in the Qualifier Manual. The table below shows the bid allocations for each of the American age divisions based on the number of teams entered in that division.

# Teams
Entered
Number of Bids by Age Division
18 Amer 17 Amer 16 Amer 15 Amer 14 Amer 13 Amer 12 Nat 12 Amer
less than 8 0 0 0 0 0 0 0 0
8 - 128 1 1 1 1 1 1 1 1

In general, USA/American Division bids will trickle down with the lowest possible finish able to accept a bid being the a team that finishes no lower than 4th for a Qualifier that has 1 or 2 bids and 6th for a Qualifier that was allocated 3 bids. In the event that any team qualifies in more than one qualifier, the bid will be reallocated per the Qualifier Manual.

Penalty for Rejection of Bid

There are serious consequences for teams who reject a bid, these are specified in the Qualifier Manual. In general, if an Open team that wins a bid or a USA/American/National team that accepts a bid at a Qualifier does not participate in the JNC in the division in which it won the bid, that team, it's coaches, it's club director and all it's club's teams will be suspended from participation in all national qualifying events for the following season.

Format for age level Open Divisions

Two rounds of pool play followed by single elimination play-offs for all teams except those in the Gold Championship Bracket. Those teams in the "Gold" will play a third round of pool play with the top teams advancing to a final single elimination bracket. All matches will be best 2/3. Awards will be given to the top three teams in the Gold Championship brackets as specified in the Qualifier Manual. The maximum number of teams accepted into any age level Open Division will be 48.

Format for all age levels in USA/American/National (Club) Divisions

Two rounds of pool play followed by single elimination play-offs for all teams. All matches will be best 2/3. Awards will be given to the top three teams in the Gold Championship brackets as specified in the Qualifier Manual. The 18's, 17's, 16's, & 15's USA & National Divisions will accept at least 64 teams and at most a maximum of 128 teams dependent on space available. The 14's & 13's USA/American/National Divisions will accept at least 48 teams and at most a maximum of 128 teams dependent on space available.

Acceptance and Selection Criteria

In order to be accepted into the event, all teams which are not local teams, must use tournament approved hotels. Northern Lights has contracted with THS to manage reservations and approve all hotels being used for this event. This policy is called "Stay and Play".

In the event the number of entry applications in a division exceeds the space available, teams will be admitted into the tournament based on certain criteria after they have fulfilled the Stay and Play requirement.

The Open and USA/American Divisions have the same entry selection criteria.

The entry selection criteria are:

  1. Date of receipt of entry application.
  2. Strength.
  3. Number of teams per club per division, with a maximum of two unless space is available.
  4. Entries from the host state where the Qualifier is held.

Note: This is basically a 1st come 1st serve criteria for the first two teams from a club in each age division. Once our capacity in a division is reached, that division will be closed. We will attempt to notify all teams of their acceptance status into a division within 48 business hours (excluding Holidays and Weekends) of the receipt of their completed entry form, entry fees, and verification that they have met the Stay and Play requirement (local teams are exempted).

You can check your entry status by logging into Signuptoplay.com and Clicking on "ENTER EVENTS." Select the Northern Lights Qualifier from the dropdown list and you will see your teams that have applied and three columns beside each team - DIV., PAID, and ACCEPTED. This will tell you what division you are entered into and whether you are "Paid and Accepted." As we receive your payment, verify your Stay and Play Status, and accept your team we will mark those columns as "YES".

Please note that Date of Receipt is now the key determining factor for both the Open and USA/American Divisions. The Date of Receipt which we use is the date/time stamp given to your entry if you pay on-line, or the date of receipt of your check if you pay via mail, or the date which you enter your teams data into signuptoplay.com or the date that you fulfill the Stay and Play requirement, whichever is LATER.

After the deadline date, additional teams may be admitted to the event in any division if space is available. Also after the deadline date, the Qualifier Director has the discretion to allow teams who may have been denied access to the Open Division, to move to the USA or American Division based on space available. Teams in the USA or American Division may be offered the opportunity to move to the Open Division in order to round out the field to create a preferred bracket (i.e. pools of 4). Top seeds in each pool of the Open & USA/American/Club divisions may also be determined or verified by the national seeding committee.

Playing Times

Open Divisions will most likely start 8:00 am the first day. Some of the USA/American divisions may also start at 8:00 AM the first day. The remainder of the divisions will start at 3:00 PM on the first day. Here are the expected starting times, subject to change:

Division Friday April 17th Starting Time Friday April 24th Starting Time
18 Open 8:00 AM
18 USA 8:00 AM
18 American 3:00 PM
17 Open 8:00 AM
17 USA 3:00 PM
17 American 3:00 PM
16 Open 8:00 AM
16 USA 3:00 PM
16 American 8:00 AM or 3:00 PM
15 Open 8:00 AM
15 USA 8:00 AM
15 American 3:00 PM
14 Open 8:00 AM
14 USA 8:00 AM
14 American 3:00 PM
13 Open 8:00 AM  
13 American 3:00 PM  
12 National 8:00 AM  
12 American
8:00 AM
These times are subject to change, do not make travel plans based on these times.

If a division is listed as "8:00 AM or 3:00 PM " it means that teams in that division may start either in the morning or the afternoon.  Please do not call and ask when a particular division or team will start, we do not know.  Most matches usually finish by 4:00 the last day. If you wish to be assured of not missing a match we recommend that you do not schedule any departing flights prior to 7:00 pm the last day.

Specific team/division schedules will be posted on our real time results website when they are done, most likely 3 days before the event. At that time a link to the schedules will be posted at the top of this page.

This year bids in the Open Divisions will trickle down. This means that there might be additional playoff games in an Open Division that will run late on Sunday. If you forfeit that match you not only will forfeit a bid into JO's, but you also will be in violation of the YJOV rules regarding intentional forfeits which could result in your club being banned from future YJOV competition. (See the USAV Qualifier manual for further details.) We advise all Open teams not to schedule any flights home prior to 7:00 pm.

Playing Sites

The 2015 Northern Lights Qualifier main site will be the Minneapolis Convention Center. Our total Convention Center capacity for the two weekends exceeds last year's requirements. We hope to be able to handle all of the tournament at the convention center however all teams should still be prepared to travel to an outside site if needed.

Warm up Volleyballs Supplied

Northern Lights is pleased to be the only Qualifier in the Nation that supplies warm up balls and ball carts on all courts for practice and competition. Teams should not bring any volleyballs to the tournament, security will not allow them inside the playing area.

We have done this the last four years and it has been a huge hit. No more forgetting the balls at home or in the gym! Please read our Warm-up Volleyball rules sheet and inform all players of the rules. Please take special note of the USAV warm up rules which prohibit warm up with volleyballs on unoccupied courts and in any aisles.

The 12 & Under division will use "Lite" volleyballs, which are supplied for practice, warm-ups and competition.

No Cooler/Chair Policy -

Spectator chairs are provided at all playing sites. No outside portable folding chairs are permitted at any site due to Fire Marshall restrictions.

No coolers are permitted inside any part of the Convention Center. This new "No Cooler Policy" is being implemented by the Minneapolis Convention Center, not Northern Lights. Any questions or comments about this policy should be directed to the Minneapolis Convention Center staff.

Entry Fees - please read carefully

The entry fee is $790 per team for all teams in all divisions. The entry deadline is Tuesday February 24, 2015 3:00 PM CST. Entries/fees received after that date/time will be considered on a space available basis only.

If you submit your entry fee via the on-line payment method on signuptoplay.com, there is no need for you to mail any entry forms to us. The date of entry will be recorded as the time your payment is made on-line.

If you are paying by a check, which you are mailing to us, you must send your Application for Entry form which is printed from the signuptoplay.com website. If you are paying by check, please submit only one check per club (not one per team.) The date of entry for mailed checks will be recorded as the date your payment is received in our office.

Teams which are non local teams are required to use tournament approved hotels and will need to have made reservations at one of those hotels before they will be accepted into the tournament.

Before a team can book hotel rooms, they must be registered for the tournament and have paid the entry fee.

You may click here to view information about the tournament approved hotels.

Non-negotiable Refund Policy - please read carefully:

If a team is denied entry into because the field is filled, the team may elect to cancel its application and receive a full refund of its entry fee, OR the team may elect to go on a waiting list.

If a team which is not on a wait list decides to drop out for any reason after making payment the team will forfeit the entire entry fee regardless whether the drop happens before or after February 24 and regardless of your hotel status with THS. This includes all drops that may pertain to acts or threats of war, acts or threats of terrorism, or a health risk alert.

A team on a waiting list may drop out and obtain a full refund of its entry fee as long as we have not yet accepted the team into the tournament from the waiting list. To qualify for this, a team on a waiting list must have notified us in writing of their desire to drop before they receive notification of being accepted from the waiting list. To get on the wait list the division that the team is trying to enter must be full, the team has paid, and the team has met the Stay & Play housing requirements. A team that has entered and paid but not met the Stay & Play housing requirements is not on a wait list and is not eligible for a refund if they drop.

If the tournament is canceled or interrupted due to acts or threats of war, acts or threats of terrorism, or a health risk alert, event entry refunds will be made to individuals or teams on a prorated basis once all of Northern Lights out-of-pocket expenditures for the canceled or interrupted event have been settled from such fee.

Entry fees are non-transferable to another team, even from the same club.

On Line Registration

The Northern Lights Qualifier uses Signuptoplay.com for tournament registration.  The general process for entry is:

  1. Go to Signuptoplay.com.
  2. Create a login & password if you are a first time user.
  3. Once you have logged in, start by entering your staff members by clicking on "Staff".
  4. Enter your players by clicking on "Players" (see * below for more info)
  5. Create your teams by clicking on "Teams"
  6. Enter your team(s) into the tournament by clicking on "Enter Events"
  7. After you enter your team into the event you may either pay online, or pay via mail with a check.
  8. After your team has entered and paid, you are eligible to make hotel reservations.

    Here are some additional Simple Registration Instructions.

    If you are going to pay via mail with a check, you must print out a copy of the entry form and mail it to us along with your check. This form must be mailed to arrive in our office within 7 days of your web registration, but no later than the entry deadline. A check for the entire entry fee must accompany this form. Please send one check per club (not per team), and make the check payable to Northern Lights Jr Volleyball. Our address is 14050 Judicial Road, Burnsville MN 55337.

    If you are paying online, there is no need for you to mail anything to us. Simply click the Pay Online button and follow the instructions.


* Remember that on Signuptoplay.com you can have all your players and your staff enter their own data! You won't have to key in a single thing! By going to the Signuptoplay.com website each player and staff member can create their own personal file and associate themselves with your club. You as club director can then accept them into your club, assign them to teams, and enter the team into the event. It's as simple as 1-2-3!

Roster Verification -

USA Volleyball is requiring that all rosters for all Qualifiers be verified. All players and staff listed on your roster will be verified by the USAV National office. Players and Staff need to be in the USAV Webpoint Region registration system. If you have questions concerning this, contact your Region office to verify that your data has been placed in Webpoint.

Spectator Admission & Entry Procedures

For this year's event admission is required for all spectators over the age of 6. You may purchase either a tournament weekend pass, or single day tickets. Tickets may be purchased in the lobby of the Minneapolis Convention Center at the event. You may purchase tickets starting on the Thursday before the event at the Convention Center.

  • Ticket purchases at the event: You may purchase a daily ticket or a weekend pass at the Minneapolis Convention Center. Payment forms which will be accepted are cash or credit card. No checks will be accepted.
  • Ticket Prices:
    • One Day Pass=$8
    • Three Day Pass=$20
  • Ticket Sale Hours:
    • Thursday 4:00 - 8:00 pm
    • Friday 7:00 am - Closing
    • Saturday 7:00 am - Closing
    • Sunday 7:00 am - Closing
  • Coaches & Players: At team check in each team will be given wristbands for rostered players. Unique rostered coaching staff, up to a maximum of 3 per team, will be given wristbands.

    Players will need to wear/show their wristbands to gain entrance to the court area. Coaches and all other spectators are required to wear their wristbands at all times in the court area to prevent the roving security from questioning them.

Coaching Certification

All coaches listed on a team's roster must have successfully passed the USAV Impact Clinic or the CAP Level 1 course. This must appear on your signuptoplay.com roster and be verified by your Region Office. There are no Impact clinics offered at this qualifier.

Awards

Awards will be given to the Gold Division 1st, 2nd & 3rd place teams. The entire team must report to the awards area to pickup the awards and have a team picture taken. Teams not complying with this will not be given their awards. No awards are given to any Silver, Bronze, or Flight Division winners.

Team Check in

All teams must check in on Thursday evening 4pm -10pm.

There is no check in on Friday morning.   Please plan your travel such that the person responsible for checking in your team arrives on Thursday at the Convention Center before 10:00pm.

See our Check - In page for more info.

Check in will be located at the Championship Desk in Hall D of the Convention Center.

Professional Action Photographs

CrossCourt Images will be on-site at the event taking professional action photographs. To ensure fabulous shots of your daughter, pre-reserve your photographer today by e-mailing info@crosscourtimages.com. Find additional information on photographer reservations here.

VolleyballRecruits.net

We are very excited to have VolleyballRecruits.net, The Official Recruiting Tool of USA Volleyball on site at the Mizuno Northern Lights Qualifier! Click here for more information on their Video Recruiting Packages.

Frequently Asked Questions

Our team has not yet been formed, can I enter the tournament without submitting the players names? Yes, however you must have entered all players into Signuptoplay.com by the time you arrive at checkin.

We know we are coming to the tournament and we want to get hotels ASAP, can we reserve hotels and then enter the touranment? No, you must have entered the touranment and paid the entry fee before you can reserve hotel rooms. This is the result of past people reserving prime rooms and then not attending the event.

Can I enter the tournament without using the website registration process? No, all entries must be done using Signuptoplay.com.

Can I import my staff and player data to the website? Yes. Instructions on the file format are found on the signuptoplay.com website.

What is the information I entered being used for? The information you enter is being used for general administration of the tournament.

When must I send my entry fee to you? Once you have completed registering your team on the Signuptoplay.com website you must send your entry fee to arrive at our office within 7 days or by the entry deadline, whichever is sooner. For example if you register your team on January 10th you must get your check to us by January 17th, however if you wait until February to register you may have less than 7 days to get the entry fee to us. The postmark date/date of receipt of this entry form/check is what will be used for determining date of entry. (The exception to this is someone who sends a check without entering on the website, in this case the date you enter on the website will be used as the official postmark date.)

Is there a Tryout for the USA High Performance Program? Yes, tryouts will be held at the Minneapolis Convention Center on Thursday April 16th and Thursday April 23rd from 4pm to 8:00pm. All questions concerning the tryout should be directed to the USAV National office. The website for the USA High Performance Program is http://www.usavolleyball.org/.


USAV National Qualifier
     
     
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